ARCHIVES January 2018

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Out Of Town Ceremonies And The Importance Of Specialised Companies

When it comes to ceremonies of personal or corporate nature, there are many instances where one has to move away from the local business area or the region. In such situations it is common to use a DMC or an out of town service provider to facilitate the requirements of the function. These specialised services cannot be provided by any ordinary company, it is important that a destination management company Australia be extensively knowledgeable about the local region they operate in with extensive relationships and partnerships with local resources and suppliers. It is this very reason that organisers of functions look for their expertise. A specialised DMC will know the caterers, hotels, travel solutions and other requirements that are needed and where to get them from in the local region. Not only will they have the right contacts, they will also be able to procure the services for you, keeping in mind the budgetary requirements.

Being a localised expert means they will know how things are done normally within the region, thereby being able to advice on times that are considered peak seasons with heights is pricing and also provides valuable input if they see that certain elements are overpriced. Their localised knowledge also helps in getting the best food items for reasonable prices and can give invaluable advice on travel routes that can be taken. Another important advantage is that due to their local knowledge, they will be able to give insight on acceptable behaviour within a specific country or region. In order to be able to provide the above services the designated event Management Company should be competent and be able to provide all or at least most of the following services;

  • Project design – they should be able to provide design services based on a client brief. These can include selecting a venue, planning the agenda and even deciding and procuring decorative and creative services.
  • Vendor management: they need to have a comprehensive list of local vendors that provide various services and supplies. They also need to have good relationships with them in order to gather the most effective services.
  • Logistics: expertise in this region can include arranging travel, making travel plans, booking or making flight reservations and even coordination of invites and guest transportation.
  • Finances: this is one important are, the organisation chosen should be able to gather and provide comprehensive quotations for supplies required while managing the whole function within the required budget. This means that they need to have a thorough accounting system for transparency and accountability.
    As it shows, it is an important service that cannot be handed over to any simple entity. Background research on the service provider chosen is a prerequisite.

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